Assistant Fire Chief-EMS
City of Thornton
- Training Officer
City of Thornton,CO
Class Title: ASSISTANT FIRE CHIEF - ADMINISTRATION
FLSA Status: EXEMPT
Under administrative direction, manages, plans, organizes and administers Emergency Medical Services (EMS) and Special Operations, including program administration, resource deployment and community risk reduction programs; Administrative Operations, including planning, logistics, budget implementation and purchasing; and/or Training and Safety Operations, involving the training needs of company officer and shift personnel, the Incident Safety Officer program and the Department Safety Program.
ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. The list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)
Directs and manages all activities and operations of assigned area: EMS and Special Operations, Administrative Operations or Training and Safety Operations program administration, employee development/training and community risk reduction programs.
Analyzes problems, identifies alternative solutions, forecasts consequences of proposed actions, and implements recommendations in support of assigned operation.
Exercises significant authority and direction concerning issues in assigned operation, including personnel issues and budget decisions. Participates in developing and implementing rules, regulations, policies and procedures to advance the department’s mission, goals and objectives in cooperation with the Fire Chief.
Ensures the completion and maintenance of records, including department budget and finance activities; EMS activities, including EMS trip reports, training records, inspection records, daily logs and equipment maintenance reports
Assists in developing, implementing and monitoring appropriate budget. Determines and manages equipment, supplies, training and other resources needed to effectively and efficiently support department. Administers and maintains a supply inventory and tracking system for assets and equipment. Coordinates the acquisition and distribution of such equipment and supplies, which may include EMS vehicles and related equipment and county licensing of ambulances.
Assists in the preparation of long-range plans for the department covering such items as staffing, personnel, organization and administration. Develops strategic plans by assessing needs from activity records and recommendations.
Prepares statistical analysis on activities and budget to demonstrate program effectiveness, effectiveness or resource deployment and identify areas for improvement. Prepares reports for review as directed by the Fire Chief. Develops grant proposals as directed.
Ensures department compliance with applicable laws, standards, codes and trends related to the operation. Reviews billing process to ensure compliance with City policy and procedures and contractual provisions, including HIPAA regulations.
Serves as liaison with outside agencies, hospitals, Medical Advisors, private companies and other appropriate agencies.
Assists the Incident Commander or assumes Incident Command in major operations.
Directs and manages all activities and operations of EMS and Special Operations, including hazardous material response, technical rescue response and wildland response. Coordinates EMS and Special Operations team leadership, professional development and succession planning. Investigates and responds to all matters concerning medical treatment, transportation of patients and/or billing. Ensures continuing program improvement through quality assurance/improvement, implementation, and monitoring of EMS protocols through interface with Medical Advisors and the Fire Chief.
Monitors the requirements for maintenance of department certifications, which may include overseeing certification renewals for Paramedics and EMT/B’s.
Provides in-service training to line personnel in all aspects of emergency services, fire prevention and public education. Reviews scheduling and staffing impact to approve or deny requests for attendance for external training. Defines, administers and evaluates annual certification standards and testing for all personnel consistent with department training programs. Ensures the development of training materials and courses for tools, equipment and apparatus. Develops, schedules and administers training academy programs, education and orientation for new hires as needed.
Provides guidance and assistance to line and staff officers in the training of their personnel. Provides and administers career professional development program/succession planning efforts for personnel in cooperation with Fire Chief. Cooperates with local colleges and training agencies in sharing resources and developing specialized training courses. Establishes and coordinates interface training with cross-dependent agencies such as police, ambulance, Flight for Life, health department, EPA, Civil Defense, local hospitals, etc.
May serve as Incident Safety Officer or other roles as needed. May serve as backup Assistant Fire Chief (Battalion Chief) when needed and will fill in on a rotational basis as Department Duty Chief to respond when major incident, multiple incidents, or other occurrences necessitate a second Battalion Chief during regular workday or after hours. May serve in an acting capacity as Chief of Operations during absences of the Deputy Chief.
May attend and present information at City Council meetings under direction and approval of the Fire Chief.
Performs other duties as assigned.
Bachelor’s degree in Business, Public Administration, Nursing, Fire Administration or related field from an approved accredited college or university; six years of progressively responsible experience in municipal government, fire department, or related EMS field, including two years’ supervisory experience. Equivalent combinations of education and experience may be considered.
Knowledge, Skills, and Abilities:
Knowledge of the policies, procedures and goals of the city of Thornton and the department.
Knowledge of federal, state, and local laws, statutes, and ordinances related to assigned operation.
Knowledge of the Incident Command System used by the department and command responsibilities of fire ground officers in large-scale incidents.
Knowledge of the principles and practices of modern fire prevention, firefighting, inspection, arson investigation and emergency management systems.
Knowledge of the principles and practices of strategic planning, organizational development, management, budgeting and training.
Knowledge of the boundaries, streets, neighborhoods and business areas of the city of Thornton.
Knowledge of the use and maintenance of station facilities, apparatus, equipment and vehicles.
Skill in applying appropriate public relations expertise in various situations and circumstances.
Skill in planning, organizing, assigning and coordinating the activities of a professional and technical staff.
Skill in determining levels of staff, equipment, and other resources needed to effectively and efficiently provide departmental services and programs.
Skill in monitoring departmental operations and customer service to ensure quality control, identifying and resolving deficiencies.
Skill in the safe and lawful operation of a motor vehicle.
Ability to effectively direct and manage activities and operations of assigned operation.
Ability to develop, implement, and evaluate policies and procedures.
Ability to interpret, understand, and comply with complex statutes, ordinances, regulations, standards, and laws.
Ability to use standard office equipment, computer equipment and software, including word processing, data base management, spreadsheet applications and electronic mail.
Ability to develop and achieve department missions, goals, and objectives.
Ability to analyze and evaluate information accurately, and to express ideas clearly when providing oral and written reports or recommendations on administrative, financial, and technical issues.
Ability to supervise, direct and train employees.
Ability to effectively represent the department in meetings with professional organizations, outside agencies and the public.
Ability to respond with tact, composure, and courtesy when dealing with difficult situations.
Ability to deal constructively with conflict.
Ability to analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Ability to listen well and communicate effectively orally and in writing with various audiences, including City Council.
Ability to establish and maintain effective working relationships with city employees, management and other agencies, community members and the general public.
Valid Colorado driver’s license with a safe driving record. Possession of, or ability to obtain, Cardiopulmonary Resuscitation (CPR) certificate, EMT/B or higher level certification. State of Colorado Fire Officer One or higher certification.
Physical and Mental Requirements:
While performing the duties of this job, the employee is regularly required to walk, stand, sit, twist, grasp, lift, talk, hear, see and demonstrate manual dexterity. The employee occasionally is required to run, push, pull, stoop, reach, kneel, crouch, climb and crawl. The employee is required to remain calm during stressful and possibly life-threatening situations.
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